Fitness studios rely on consistent attendance and clear communication to deliver great experiences. But last-minute no-shows, empty classes, and rushed Instagram posts can quickly create chaos.

Manual class promotion and cancellations waste time, frustrate instructors, and reduce revenue.

That’s where AI-powered Class Automation changes everything—streamlining scheduling, reminders, promotion, and cancellations with zero manual effort.

As an Automation Expert, I built a fully hands-free workflow using Make.com, GoTeamUp, JSON2Video, Google Sheets, Gmail, and Instagram API to help fitness studios operate efficiently and fill more classes.

Why Class Automation Matters

Running a fitness studio comes with daily operational challenges. Automation solves them by delivering:

• Higher Attendance: Promote low-signup classes automatically.
• Reliable Communication: Clients and instructors stay informed.
• Zero Manual Work: No more last-minute scrambling to post updates.
• Better Client Experience: Clear, timely notifications build trust.

How the Class Automation System Works

Here’s the step-by-step breakdown of the automation:

Automation #1 — Fill the Class!

⏰ Runs daily at 4 PM

1. Check Class Availability
   • The system checks next-day events in GoTeamUp for:
     ✅ Available slots
     ✅ Fewer than 3 signups
2. Fetch Instructor Assets
   • Instructor name + video template are pulled from Google Sheets
3. Generate Instagram Story
   • Using JSON2Video, a branded, personalized video is created with:
     • Class name
     • Time & date
     • Instructor details
4. Auto-Posting
   • The story is posted instantly via the Instagram API, ensuring visibility at the best time.

Automation #2 — Cancel Gracefully

⏰ Runs daily at 11 AM

1. Check Same-Day Attendance
   • If a class still has fewer than 3 attendees…
2. Auto-Cancel the Event
   • The class is canceled directly inside GoTeamUp
3. Send Branded Notifications
   • Professional emails are sent via Gmail to:
     ✅ The instructor
     ✅ All booked clients

This ensures everyone receives clear, timely communication—no surprises.

Promoting Class Automation

• Instagram Highlights: “Fully Automated Class Scheduling.”
• Website Section: “Never Miss a Class Again—Powered by AI Automation.”
• Client Onboarding: Show how the studio guarantees timely notifications and smooth operations.

Benefits for Fitness Studios

1. Higher Attendance & Fewer Empty Spots
   Automated promotion boosts visibility at the right time.
2. Clear Communication
   Instructors and clients are notified instantly.
3. Zero Last-Minute Stress
   No more scrambling to fill or cancel classes manually.
4. Better Studio Reputation
   Consistency builds trust and loyalty.

Real-Life Use Case

Problem: A fitness studio struggled with low-attendance classes, last-minute cancellations, and forgotten promotions—costing time, revenue, and client satisfaction.

Solution: We built a no-code automation system with Make, GoTeamUp, JSON2Video, Instagram API, Google Sheets, and Gmail to manage the entire workflow automatically.

Result:

• 90% fewer last-minute issues
• More filled classes
• Professional, automated communication
• Zero manual effort from the team

Ready to Transform Your Fitness Studio?

Manual class management is outdated. With AI + automation, you can fill more classes, improve communication, and save hours every week.

🚀 Start today and automate your studio operations!
For a demo or consultation, JUST CONTACT US.